Calculate accrued sick leave hours from hours worked and your accrual rate, such as 1 hour per 30 worked, and see the sick pay value at your hourly wage.

Constant accrual per hour worked. Leave used, caps and carryover limits are not applied.

Example: 0.03 means 0.03 leave hours per hour worked; 1 hour per 30 = 0.0333.

Existing balance and pay rate
Blank means 0. A negative balance means borrowed leave, if your policy allows it.

Optional. Shows the sick pay value of the balance at this rate.

Related Calculators

Accrued Sick Leave Formula

Choose Solve for and enter the other known values. The equation estimates sick leave at a constant accrual rate; it does not apply policy caps, leave usage, carryover limits or payroll rounding rules.

ASL = (AR × TW) + EB
  • Where ASL is the total accrued sick leave (hours)
  • AR is the accrual rate (hours of sick leave earned per hour worked)
  • TW is the total hours worked
  • EB is the existing sick leave balance in hours (blank means zero unless solving for this balance)

To calculate the accrued sick leave, multiply the accrual rate by the total amount of time worked and add any existing balance.

What is Accrued Sick Leave?

Definition:

Accrued sick leave is the total amount of paid leave an employee has accumulated over time to be used for illness, medical appointments, or other health-related needs. It is often granted based on a defined accrual rate set by employers and may vary by location or policy.

How to Calculate Accrued Sick Leave?

Example Problem:

The following example outlines the steps and information needed to calculate the Accrued Sick Leave.

First, determine the total hours worked. In this example, the employee worked 160 hours over the course of a month.

Next, determine the accrual rate. In this example, the employer provides 0.03 hours of sick leave for every hour worked.

Finally, calculate the accrued sick leave using the formula above:

ASL = (0.03 × 160) + 0

ASL = 4.8 hours

ASL ≈ 4.8 hours of sick leave accrued.

FAQ

What factors can affect the rate of accrued sick leave?

Several factors influence the rate at which an individual accrues sick leave, including company policy, employment agreements, and local or state regulations. The accrual rate might be based on hours worked, pay periods, or a fixed allotment per year.

Can accrued sick leave carry over to the next year?

Whether sick leave balances roll over to the next year depends on the employer's policy and local laws. Some employers impose caps on how much sick leave can carry over, while others allow employees to accumulate unlimited amounts over time.

What happens if I run out of sick leave?

If an employee depletes their sick leave balance, additional time off may need to be taken as unpaid leave or covered under other leave policies, such as vacation or personal leave, depending on the employer's guidelines.